WSP is moving from an ‘on premises’ email server to a cloud server for email routing, archiving & back ups.
The actual migration – the copy-paste – of the inboxes has already completed. Users will then be ‘cut over’, so their end points (Outlook) will being to look to the cloud server rather than the on-premises server for email activity.
The migration has already happened!
Cut-overs will start 01/05/2023.
Majority completion by Mon 01/09/2023.
Your first log in after cut over will prompt you to restart Outlook. Follow the prompts. If the program hangs, manually close it. A reset may be necessary.
You will be prompted for login credentials.
NOTE: Your username is your primary email address.
Upon successful connection, you now have access to the M365 suite via https://www.office.com/ (or, for more direct route to email https://outlook.office.com/mail/). BTBIT will update desktop apps for those with associated licensing. After you are cut over, you will also have (i) 50GB OneDrive; (ii) unlimited team cloud storage; (iii) Microsoft Teams licensing; (iv) and the full suite of Microsoft Office products.
With the focus on keeping the email transition smooth, Office updates and Teams deployment will not have any specific focus until Feb / March.
Articles and modules around concepts and M365 –
Learning for specific tools –
|WSP M365 LICENSING MATRIX|
|Office Cloud Apps|
|Office Desktop Apps|
|Outlook Desktop App|
|Classroom Experience in Teams|
|Group Meeting Hosting|
|Phone System Options||+|
|Microsoft Dataverse for Teams|
|NEWS, INFO & CONNECTING|
|Viva Learning in Teams|
|Viva Insights (Personal)|
|ORGANIZATION & COLLABORATION|
|Microsoft To Do|
|PRESENTATION & DRAFTING IDEAS|
|AUTOMATION & INFORMATION|
|Microsoft Power Automate|
|Microsoft Power Apps|
|Microsoft Power BI Pro|
|+ Add’l licensing; not broadly applicable.|
WSP will be using Academic licensing through Microsoft, and will be predominately be marking use of:
The difference between Office & Microsoft licensing is predominately the actual Microsoft Windows suite and a lot of behind-the-scenes security and IT options.
The difference between the A-1, A-3, and A-5 licensing is the actual included software & tools. In numbered order, A-1 has the least, A-3 has most and A-5 has (almost) everything. See the table to the left for a breakdown by license type.
If you have an individually assigned PC or laptop, you will almost certainly have a Microsoft 365 M365 A-5 (M-A5).
If you don’t have an assigned PC or laptop but have roles or responsibilities that see you needing licensing that A1 doesn’t offer, you will have Office M365 A-3 (O-A3).
Otherwise, you will be assigned an Office A-1 (O-A1).
License allocation will be a fluid process as we roll out services and learn more about workflows that may have limits under an A1. After reviewing the table to the left – or after you cut over and you experience limitations – communicate with your managers if you find or suspect issues.
Generally – no!
We will be moving entirely away from Zoom, and intend to make Microsoft Teams a one-stop-shop for our collaboration. In the short term, no action or learning is required. In the coming weeks, high-level information about joining, using, and navigating the basics of Microsoft Teams.
Owners of Internal Forms & Processes
(Not applicable for clinic / HIPAA relevant forms)
If you currently own a process that has internally routed forms or approvals, you may also do some reading on what Power Automate is. Not so much how to make the processes, but to get a high-level idea of what it is capable of.
If there is enough interest, we intend to form a steering committee of sorts, that might steer some or all of the following:
If this speaks to you, reach out to: Joshua.Ryder-Miller@wspi.org
If this is the first time setting up this account, skip steps 3-6. Otherwise include these steps to avoid having a duplicate email account.
Notes / worth knowing:
(NOTE: These instructions are based on a Samsung Android phone. All Android phones are different so use these instructions as a guide but know that the settings, buttons, and labels may vary slightly. If you run into a phone that you need assistance with configuring, please let us know).
Settings > Accounts.
If you have a prior WSP email account, tap on it, click More, and choose Remove Account.
Staying in Settings > Accounts, click Add Account.
For Samsung phones, choose Email. This may also be called Microsoft Exchange, Microsoft ActiveSync, or Microsoft Exchange ActiveSync.
(NOTE: Do NOT choose Outlook.com as an account type)
Type your full e-mail address (e.g., firstname.lastname@example.org), and the password you’ve used prior > Sign In.
[If a ‘Server’ field appears] Enter the server name outlook.office365.com and then tap Next.
[If prompted to select remote security administration warning] Choose OK. Your phone should automatically configure your account.
[Optional] Select the settings for syncing time and frequency (the default should be “push” or “automatic” which is recommended).
Click Sign In again.
[If prompted with a device administrator security warning] Click Activate to accept your email administrator’s requirements for adding your account.
Important – name your account to something obvious. Click Done.
You can use your Mail app, your Calendar app, and your Contacts or People app to access your Office 365 data.
There are many free Android apps specifically designed for Office 365 that you can take advantage of as well. These include Outlook, OWA, Word, Excel, PowerPoint, One Note, OneDrive for Business, Lync, and Yammer: